PCI compliance and paperless business processes were a corporate-wide initiative for both hotels. With policies against emailing credit card data, faxing was the main avenue used to collect payment information when customers couldn’t provide details over the phone. Printing and faxing documents significantly slowed processes and bogged down staff with administration work. They were forced to maintain secure filing cabinets with bar locks and expensive security cameras. The hotels needed to:
When corporate discovered Sertifi, they were elated because the solution addressed two major issues: paperless business processes using eSignatures, and PCI compliance when collecting payments. Initially, the hotels rolled out the solution to their sales & catering and reservations groups. Customers are able to electronically sign and pay at their earliest convenience, reducing the time it takes to receive signed documents. Employees are able to track and manage documents and eliminate time-consuming follow-up emails and calls, allowing more time for selling. The hotels continue to use their existing Payment Gateway solution. Shortly after deployment, the hotels expanded the solution to the front desk and retail shop.
With Sertifi’s integrated eSignature & payment solution, the hotels have reduced PCI liability & risk & decreased the time it takes to retrieve signed documents & payments from about 8 days to just 2 days. Core business processes are automated & customer deposits & payments are always collected in a PCI-compliant manner. Paperwork is never lost or incomplete. The solution ensures that customers are no longer emailing credit card data. The hotels have reduced high costs associated with filing paper. Third party PCI auditors praise the new process of signing & paying online.
About Jefferson Hotels & Keswick Hall
Architectural grandeur & impeccable service have welcomed guests to The Jefferson Hotel since it opened in 1895. This five-star Richmond hotel, set in a majestic Beaux-Arts building, is a unique Virginia travel experience. The exceptional dining at the hotel includes Lemaire Restaurant, where American cuisine & Southern fare is presented in a delicious menu; & TJ’s, a Southern Bistro, offering the classic comfort foods. For more information, visit www.jeffersonhotel.com.
Originally built in 1912 as a private estate, Keswick Hall is now a luxury Charlottesville hotel. Retaining its original Tuscan villa grandeur & dramatic details, guests will feel transported to another time, but be fulfilled by modern hotel services one would expect. Explore the property’s many acres, hit the Pete Dye-designed golf course, “Full Cry;” dine in the award-winning restaurant; or, spend some time relaxing at the full-service spa. For more information, visit www.keswick.com.